Section 01
Introduction
Guangzhou Vanguard Watersports Products Co., Ltd. (“Vanguard”, “we”, “us”, or “our”) is a business-to-business manufacturer of swimming and diving equipment based in Guangzhou, China. We produce swim goggles, diving and snorkeling masks, freediving fins, swim caps, and swimwear for distributors, brands, and project buyers worldwide.
This Privacy Policy describes how we handle personal information received through our website, inquiry forms, email, and other business communication channels. By submitting an inquiry or browsing our website, you acknowledge the practices outlined here.
We collect only the information needed to respond to your request, prepare quotations, and manage commercial relationships. We do not sell personal data to third parties, and we do not use it for unrelated marketing without your consent.
Section 02
Information We Collect
As a B2B manufacturer, most information we receive relates to a business inquiry rather than to private individuals. We collect the following categories:
Inquiry and quotation details
Product specifications, target quantities, packaging and branding requirements, project timelines, and any notes you include in a request for quotation.
Contact information
Your name, company name, job role, email address, phone or WhatsApp number, and country. We use these details to identify and reach the right person on your team.
Order and shipping data
Billing and delivery addresses, order references, and correspondence needed to produce, document, and ship confirmed orders.
Technical and usage data
Browser type, device type, approximate region, pages viewed, and visit duration, collected automatically through cookies and similar tools.
If you choose not to provide certain details, we may be unable to prepare an accurate quotation or respond fully to your request.
Section 03
How We Use Your Information
We use collected information for clearly defined business purposes:
- Responding to inquiries: answering questions, preparing quotations, and providing pricing, minimum order quantities, sampling options, and lead times.
- Managing orders: confirming specifications, arranging production, generating export documentation, and coordinating logistics for confirmed orders.
- Business communication: contacting you by email, phone, or messaging about an active project, including production updates and shipment notifications.
- Service improvement: analyzing website usage in aggregate, refining our product range, and improving how we present information to buyers.
- Legal and compliance: meeting contractual, tax, customs, and regulatory obligations that apply to our manufacturing and export operations.
Where we send product news to an existing contact, we do so on the basis of legitimate interest and always provide an opt-out option. We do not share your information with third parties for their own direct marketing.
Section 04
Cookies
Our website uses cookies and similar technologies to keep the site functioning correctly and to understand how visitors interact with it. A cookie is a small text file stored on your device by your browser.
| Cookie type | Purpose | Typical lifespan |
|---|
| Essential | Required for the site to function, such as security and page delivery. These cannot be disabled. | Session |
|---|
| Preferences | Remember settings such as language or region so the site behaves consistently on return visits. | Up to 12 months |
|---|
| Analytics | Collect aggregated, anonymized statistics on visits and page views to help us improve content and navigation. | Up to 24 months |
|---|
Most browsers let you view, block, or delete cookies through their settings. Blocking essential cookies may prevent parts of the website from working as intended. For a detailed guide, visit allaboutcookies.org.
Section 05
Data Protection & Security
We apply reasonable technical and organizational measures to protect personal data against loss, misuse, unauthorized access, disclosure, alteration, and destruction. These measures include:
- Encrypted connections (HTTPS) for all data submitted through our website.
- Restricted internal access so only staff involved in your project can view relevant information.
- Documented handling procedures aligned with our ISO 9001:2015 quality management system.
- Regular review of the tools and service providers that store or process data on our behalf.
No method of transmission over the internet or electronic storage is completely secure. While we protect your information using commercially acceptable means, we cannot guarantee absolute security.
Section 06
Third-Party Services
We share personal data only when necessary to operate our business and fulfill your request. Recipients are limited to trusted providers and partners bound by confidentiality:
- Logistics and freight partners: to arrange shipping, customs clearance, and delivery of confirmed orders.
- Payment and banking services: to process deposits and balance payments securely.
- Hosting and analytics providers: to operate our website and measure its performance.
- Professional advisors and authorities: where disclosure is required by law, regulation, or a valid legal request.
Because we serve buyers worldwide, some data may be processed in countries outside your own jurisdiction. Where personal data is transferred internationally, we take reasonable steps to ensure it receives an adequate level of protection.
Section 07
Your Rights
If you are located in the European Economic Area, the United Kingdom, or another jurisdiction with data protection laws, you have specific rights regarding your personal data. We respect these rights regardless of where you contact us from:
Right of access
Request a copy of the personal data we hold about you and information about how it is processed.
Right to rectification
Ask us to correct inaccurate or incomplete information we hold about you.
Right to erasure
Request deletion of your data where there is no longer a lawful reason for us to keep it.
Right to object
Object to processing based on legitimate interests, and opt out of marketing messages at any time.
Right to restriction
Ask us to limit how we use your data while a question about its accuracy or lawfulness is resolved.
Right to portability
Receive the data you provided in a structured, machine-readable format where technically feasible.
To exercise any of these rights, contact us using the details in the Contact section below. We respond to verified requests within the time frames required by applicable law, normally within one month. We do not charge a fee unless a request is manifestly unfounded or excessive.
Section 08
Data Retention
We keep personal data only for as long as necessary to fulfill the purposes described in this policy, and to satisfy legal, accounting, and reporting requirements. In practice:
- Inquiry records are retained while a commercial relationship is active and for a reasonable period afterward to support repeat orders and warranty questions.
- Order and export documentation is kept for the period required by tax, customs, and trade regulations, which is typically several years.
- Website analytics data is held in aggregated form and cannot be used to identify individuals.
When information is no longer needed, we delete or anonymize it. If you ask us to erase your data and no legal obligation requires us to retain it, we will do so promptly.
Section 09
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our business, our services, or applicable law. When we make material changes, we will revise the “Last updated” date at the top of this page and, where appropriate, notify you by email.
We encourage you to review this page periodically. Your continued use of our website and services after changes are posted indicates your acceptance of the updated policy.
Section 10
Contact Us
If you have questions about this Privacy Policy, or if you wish to exercise any of your data protection rights, please reach out to our team. We aim to respond to all privacy inquiries within one business day.
